Military Base Requirements

Most often, when working on a military base, you will be required to show your personal identification (drivers license if you are driving); the current registration paperwork on your vehicle; and current vehicle insurance paperwork.

In addition to these three items, your name must be on a list, of expected visitors, at the guard shack. Without all of these items you might find yourself denied access, which can throw you into breach of contract with your customer.

Chances are that included with your contract was a request for information on each employee (and vehicle) that would be on the base for your portion of the project.

If such a request is not part of your contract paperwork, it would still do you good to submit the information to head off trouble at the pass.

Typically, the requested items of information are as follows (and this article was written in early 2001 so there may be even more requirements in light of all the terrorist activities since then):

• Full Name Of Each Employee
• Social Security Number Of Each Employee
• Address Of Each Employee
• Drivers License Number Of Each Employee
• Vehicle License Number Of Each Vehicle
• Vehicle Insurance Policy Number For Each Vehicle

In addition to the above information, you should also include the following:

• Name, Address And Phone Number Of Your Company
• Title Of The Project (such as: Court Building #202)
• Name Of The Military Base (such as: Ft. Irwin)
• Anticipated Dates Of Performance Of Your Portion Of The Project

Type all of this information onto your letterhead and send it to your general contractor (or directly to the Resident Officer In Charge Of Construction (ROICC) if you are contracted directly with the government). If you are subcontracted with a general contractor, then your general contractor should forward, to the ROICC, the information that you sent him.

For peace of mind, you can also send the information to the ROICC yourself.

My husband has had experiences where the general contractor remembered to send the information to the ROICC and other times when the general contractor forgot to send the information to the ROICC.

If you or your guys show up at the gate without this information having been provided to the ROICC, there is a very good chance that you all will be denied.

Also, even though all the information may have been provided to the ROICC, if you and/or your guys don't have Drivers License/I.D., Vehicle Registration Paperwork, and Vehicle Insurance Paperwork, again you/they will probably be denied admission.

My husband found himself at the guard shack of a base once without his insurance paperwork. He had to sit outside of the gate (for two and one-half hours!) until our insurance broker opened at 9:00 am and our agent faxed a copy of his insurance paperwork to the guard shack. Since then he ALWAYS keeps his paperwork with him!

There are also various requirements that you must follow when you are actually on the job site.

Below is a picture of a sign that we took one day while we were out running around. This picture was taken in 2008.

Make sure when you are on a jobsite that you and your guys follow all regulations, signs, etc. or you could find yourself being thrown off of the jobsite and being sued for breach of contract!

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Thank you again and have a great day! Diane