Serving Contractors and Related Industries,
Since 2000
Nov. 2003
Diane Dennis

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Hi !!

Welcome to the November 2003 Newsletter! Thank you so much for being my subscriber! :)

It's been a rough time for many communities here in California, due to the many fires. My friend and her family had to evacuate themselves, their dogs and 10 horses (they were moving their neighbor's horses as well as their own).

They spent two nights at the Mojave River with their horses, and fortunately had a home to return to on Thursday. My best wishes for speedy recovery go out to everyone who was affected by these fires.

In this newsletter you'll find info about how to keep what happened to Wal-Mart from happening to you, info on how to avoid purchasing slam scams and a few other items. I hope you enjoy it! Please keep your feedback coming on the changes you see here in the newsletter. :)

Have an outstanding month!!

This month:

1. Please resubscribe to keep receiving our newsletters...
2. It happened to Wal-Mart, can it happen to YOU?
3. Don't get caught by a purchasing scam!
4. Knowing your forms makes a difference...
5. Cell Phone Freedom!!

If you like this newsletter, please forward it to your friends and colleagues and encourage them to subscribe... Thank you very much... :)

1. Please resubscribe to keep receiving our newsletters...

California has passed new SPAM regulations in an effort to protect consumers from the onslaught of Unsolicited Commercial Email. In order to make sure that I stay in compliance with the new regulations I have to ask you to please resubscribe to my newsletter.

What'll happen is after you subscribe you'll receive an email asking you to confirm that you did indeed intend to subscribe. This is often referred to as a "Double Opt-In System". By doing this I can be relatively certain that I am NOT subscribing anyone who doesn't truly wish to be subscribed.

The only way you'll be subscribed is by following the simple click instructions that will be included in the confirmation email. If you don't click on the link in the email to confirm your subscription then I won't be able to send you anymore of my newsletters. :(

Please do this before the end of November so that you don't miss my December issue... :)

I'm sorry for this inconvenience but I have to do this to make sure I stay in compliance with the SPAM laws.

Also, the law(s) dictates that if I carry advertisements in my newsletter that I specifically tell potential subscribers that I carry advertisements in my newsletters. Because I do carry some advertisements and because just about anything can be perceived to be an advertisement, here goes...

Newsletters distributed by have advertisements in them. :)

Please resubscribe SOON (now is the perfect time! ;) Thank you SO MUCH for being my subscriber! Have a great day!

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Learn from Wal-Mart's woes

Have you heard yet what happened to Wal-Mart? They've been accused by the government of employing illegal aliens and they are under investigation for it.

Wal-Mart claims that the illegal workers were actually employed by contractors hired by Wal-Mart. I'm not here to dispute what they're claiming, only to tell you about something an employer can use to protect themselves from just this sort of problem. :)

I was recently contacted by attorney Ted Huang about i9Check -- software that is intended to help companies complete the I-9 form correctly and completely.

Says Mr. Huang:

The I-9 form is a deceptively simple form which, if improperly completed, can result in fines of up to $2,000 per form!

In the construction industry, there is often widespread use of foreign workers and companies are required to check work authorization and to update soon to expire documents before they expire.

If a company is employing a person who does not have proper work authorization or whose work authorization has expired, the employer will be fined, and can even face CRIMINAL penalties.

Walmart recently had 250 arrests at its stores. These individuals did not have proper or current work authorization and Wal-Mart now faces fines (remember it's $2000 PER form) as well as bad publicity.

Walmart has pledged to review ALL 1.1 million of its employees to ensure that its employees have proper work authorization -- It's been stated that those that don't have or cannot produce the proper work authorization will be "let go" as required by law.

This enormous undertaking could have been a whole lot less painful for Wal-Mart (and any company who has ever been caught in this mess) had they have been using the i9Check software. Our software simplifies the process so that users can understand what the requirements are and easily comply with them.

The software guides novice users and provides detailed instruction. In addition, it is web-based which allows large companies with many offices the ability to access the same database and be confident that all offices are completing this form correctly.

The construction industry is a favorite target with the U.S. CIS (formerly the INS). The agency knows that undocumented workers are frequently employed, and the CIS will go after companies that hire these individuals.

Immigration investigations of employers during January 2003 are UP 97% compared to January 2002!

Our software will help you to demonstrate to the U.S. CIS that your company has been complying with the regulations, which will not only help to decrease fines, it will also help with public perception (many people are looking at Wal-Mart a bit differently since these allegations have been made public).

The software is very easy to use and it does an excellent job of getting a company's I-9s in compliance.

i9Check offers a variety of services and plans to suit the needs and budget of any employer. 

Our basic plan offers an online I-9 form that provides online guidance that will assist new hires and employers to quickly and properly complete an I-9 form. The form contains instructions, samples, tips, and regular updates affecting I-9 employment verification law.

You can now be confident that your I-9 forms are being completed properly and effectively in accordance with I-9 law. 

Our most sophisticated plan includes the online I-9 form and also assumes the arduous responsibility of tracking and monitoring of the employer's I-9 active and terminated I-9 files.

By leaving this burden to our expert and professional staff, clients are liberated from time-consuming I-9 paperwork duties.

In addition to compliance services, i9Check offers legal counsel for corporations being audited by the BCIS . Our experienced staff is ready to provide representation and to negotiate effectively to minimize potential fines and penalties.

i9Check counsel also provides training and seminars for Employers and Human Resource departments, where we'll teach you the proper methods of completion and maintenance of I-9 forms and files.

We're offering readers a FREE 30-day trial to check us out. Send us an email (or phone us) and let us know that sent you and we'll get you set up on the road to I9 compliance and peace of mind. :-) You MUST mention the website to qualify for your FREE 30-Day Trial.

(626) 810-1357 email address:

Thank you for your time and I hope to hear from you soon!

P.S. After the 30 days, should you wish to continue, the price is very reasonable and is available to most small companies for only $20.00 per month!

Don't let invalid and expired documents cost you BIG! Check out the i9Check software today, before you process another I-9 form!

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Don't get caught in a purchasing scam!

You have a better chance of avoiding purchasing scams by following the guidelines listed below.

Clearly EDUCATE superintendents and field officers on company buying policies.

If a super is not authorized to purchase then the super should be informed that the home office will NEVER refer a vendor to directly contact a field rep. Supers should be instructed to immediately refer ALL vendors, who may contact him/her in the field, to the home office.

>> Implement a purchase order system and STRICTLY ADHERE to it.

Inform ALL workers in the field (not just superintendents because they are not always around) not to accept any shipments unless they've been specifically instructed to receive the package AFTER making sure it corresponds to a valid purchase order.

If a superintendent (or any employee) is authorized to purchase then they should ALWAYS ask the vendor for the total price, terms of payment, and return policy.

Although the above suggestions are in no way all encompassing, always remember to follow the suggestions above and those companies that DO take advantage of companies with lax policies may have less chance of taking advantage of YOU!

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4. Knowing your forms makes a difference...

I've made a change to the Invoice Style #2 form to eliminate the zeros on unused lines. If you've purchased this form in the past, please send me an email and I'll email you back a copy of the updated version at no charge. :)

Also, in the right hand column I've listed the contents of our latest forms package, California release forms in English and Spanish! If you work with contractors who speak mostly (or only) Spanish, then please click here to check out this package, it's exactly what you need!

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5. Cell Phone Freedom

Over the past several weeks I've received a few mailings from my cell phone service provider inviting me to switch from my month-to-month plan to a yearly contract. I'd get a $30.00 reward if I accepted their invitation but I had to respond by the deadline date

I put the invite aside, with intentions of returning to it a couple days later. That was a couple weeks ago and I still haven't found the time to go back to it...

And, unusual though it may be, procrastination pays off!

I read in today's Victorville Daily Press that the Federal Communications Commission said effective November 24 2003, wireless carriers must implement "wireless local number portability" in the country's top 100 largest metropolitan areas.

This means that if you are in the top 100 largest metropolitan areas, you can switch cell phones and cell phone service providers without having to change your cell phone number!

Up 'til now, if you switched service providers you couldn't "take your number with you", you had to get a whole new cell phone number. That makes it difficult if you've got advertising that can't be changed until the new printing is out, such as the "yellow pages", or lots of business cards distributed or stationary printed up.

We already deal with that enough, every single time they change our area codes on our landlines! ;)

Now that you can "take your number with you" you don't have to stay with a carrier if you don't want to. hmmm... Might there be a price war amongst cell phone service providers looming on the horizon?

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Special Note:

We have closed our construction company C and D Acoustics. It's a good thing actually, my husband received, and accepted, an offer from an acoustical firm in San Diego, G.A. Rogers Acoustics, Inc. One of his (Curtis, my husband) top goals has been to get out of the field and into an office setting and he is SO happy to have been able to drop his tools. :)

Our current plans are to move to San Diego in the summer of 2005. The kids will be switching schools at that time anyway (elementary to middle school and middle school to high school, yikes ;) so it seems like a good time (if any time is ever a good time for moving, ugh...).

I plan on continuing on with our website, it has been such a blast these past almost four years and I hope to still be doing it for a long time to come! Thank you for being a part of our group and I hope you're still reading what I'm writing 40 years from now! 8-)

As always, I'd love to hear from you. Drop me a line and let me know if you have any questions or suggestions. I always answer my email. :)

Have an absolutely terrific day!
Diane Dennis was created to help construction contractors and other business owners with their day-to-day and on-going administrative needs.

If you like this newsletter, please tell your colleagues about it. I will be forever grateful!

To subscribe to our newsletter, please click here...

The Complete Lien Release Package with Spanish Translation!

This month we're happy to announce that our California Lien Waiver & Release forms package is now available with an optional Spanish language translation!

We've had a few requests for release forms in the Spanish language so we found a translator, Rios Translations 1-800-597-8009, and hired her to translate the forms for us. :)


Waiver & Release Forms:

  • #1 Conditional Waiver and Release Upon Progress Payment - English
  • #2 Unconditional Waiver and Release Upon Progress Payment - English
  • #3 Conditional Waiver and Release Upon Final Payment - English
  • #4 Unconditional Waiver and Release Upon Final Payment - English
  • #1 Conditional Waiver and Release Upon Progress Payment - Spanish
  • #2 Unconditional Waiver and Release Upon Progress Payment - Spanish
  • #3 Conditional Waiver and Release Upon Final Payment - Spanish
  • #4 Unconditional Waiver and Release Upon Final Payment - Spanish
  • Instructions - English


  • #4 Unconditional Waiver and Release Upon Final Payment - w/ notary provision - English


  • Report: How to Use Conditional and Unconditional Lien Waivers" - English

This package, worth $240 (including translation fees), is currently available for $49.95.

You can print the English version of the release forms on one side of the paper and print the Spanish version on the other.

Your Spanish speaking contractors and suppliers will be able to flip from the English side to the Spanish side so that when they sign the form they'll know exactly what it is that they're signing.

The 7-page report that is included is very quick to read and understand and it tells you exactly how to use which release form when!

Click here to check out the package!!


Gary Oltmanns and Gabriel Hill, of Southern California Insurance Brokerage Inc., are the guys to handle your insurance needs. They've taken care of us for several years now and we couldn't be more pleased.

I've created an online business e*card for you to print and put in your business card file or your insurance file (it prints the same size as a standard business card). Then when it's time to renew your policy, pull the card out and give Gary and/or Gabriel a call and then you'll know why we've stayed with them for as long as we have!

Southern California Insurance Brokerage, Inc.
PO Box 758 * Glendora, CA 91740
(800) 900-9372
business card link