I'm in the middle of combining 4 websites and so occasionally the links will take you back and forth until I've finished it. I'm very sorry for the inconvenience but when it's done it'll be great!

HOME

SITE MAP

WHO WE ARE

NEWSLETTERS

SEARCH: a separate window to another of my websites will open where you can search ALL of my construction info at once - look near the top when you get there

FOR CONTRACTORS


GO STRAIGHT TO OUR YAHOO STORE WHERE YOU CAN PURCHASE AND DOWNLOAD
FILL-IN-ABLE CONSTRUCTION CONTRACT FORMS



SCORE!! CONSTRUCTION APPS/FORMS THAT WORK ON YOUR SMART DEVICES. VERY COOL INDEED!!




GET MORE INFO ABOUT OUR DOWNLOADABLE FILL-IN-ABLE CONSTRUCTION CONTRACT FORMS



FORMS FAQ's



FREE
CONSTRUCTION
MAGAZINES




ARTICLES AND TUTORIALS



CONSTRUCTION LIABILITY INSURANCE AND SURETY BONDS FOR CALIFORNIA



'FACTOR' YOUR INVOICES



CONTRACTOR LICENSE STUDY GUIDES!



DEDUCT YOUR HEALTH EXPENSES 100%



SUBSCRIBE TO OUR FREE NEWSLETTER



AIA FORMS

A101
A105
A107
A141
A142
A201
A205
A305
A312


A401
B151
G701
G702
G703

G706
G706A
G707
G716


JOBSITE SIGNS



ESTIMATING HELP



FW DODGE REPORTS
& PLAN ROOMS

FOR EMPLOYERS


DOWNLOADABLE
FILL 'EM IN
EMPLOYER FORMS




THE BEST WAY
TO DO YOUR
PAYROLL




EMPLOYMENT
SCREENING
BACKGROUND
CHECKS

OUR AFFILIATIONS


OTHER DOWNLOADABLE FORMS SITES


OUR COMMUNITY


CONTACT US



HAPPY CUSTOMERS



NEWSLETTER



DISCLOSURE



 

 


By Contractors For Contractors!
  How to track your preliminary notice mailings

[Back to Page 5] - [Forward to Page 7]

This page contains ideas on how to track the myriad of paperwork involved with processing California 20-Day Preliminary Notice forms

Be sure to subscribe to our free newsletter as it will keep you updated on happenings at our site, updates to our forms and ongoing news in the construction world.

Ideas for tracking your preliminary notice certified mailings

When sending certified mail, there's a portion of the Certified Mail Receipt PS Form 3800 February 2000 that you keep for your own tracking purposes. This slip of paper has the tracking number of your envelope, as well as it records how much you spent, who the mailing was addressed to and what day it went. It's important to keep track of this Certified Mail Receipt, but because there are usually so many of them, this can be difficult. About the easiest way I've found to do this is to:
  1. Record the tracking number from the Certified Mail Receipt PS Form 3800 within a log I created.
  2. Tuck the Certified Mail Receipt PS Form 3800 into a pocket within the folder that contains the log.
  3. Every time a Return Receipt PS Form 3811 comes back to me (which indicates that the preliminary notice was received and by whom) I record it in the log next to the corresponding tracking number from #1 above.
  4. I then attach the two receipts (3800 & 3811) to my copy of the preliminary notice that I keep in my job folder.
  5. I review the log every few days to make sure I am not missing any return receipts 3811 (without the receipt you cannot prove that the intended recipient actually received the notice).

You need to keep track of these mailings to make sure every individual entity receives their prelim notice.

A bad scenario:

Your prelim notice doesn't make it to the owner and when payment is due the owner doesn't pay.

When it's proven in court that you are indeed owed this money, if you can't prove that the owner received your preliminary notice, then you most likely will not be allowed to attach a lien on his property.

The only way to prove that the owner (or any entity) received your notice is by showing his signature (or that of his authorized representative) on the return receipt.

The only way to show his signature is to present the return receipt with his signature on it and the only way to do that is to follow up on every single preliminary notice you send out. When the inevitable happens and you don't get the return receipt on a notice you sent out, you'll need to check with the post office to find out what's happened with your mailing. You may have to resend the notice.

If you've chosen to not pay for the return receipt (it does cost extra), and instead trust the Post Office to keep track of it, you're risking your lien rights. If you need to prove that a particular entity received your preliminary notice but the post office cannot find the receipt, you're most likely out of luck! With their track record being what it is - the USPS has misplaced/lost a lot of my mail - are you really going to trust them?

Remember your time limit, it's very short. It's a good idea to mail your prelim on the same day you begin work, or supply material, so that you have the entire 20 days to make sure everything has been done properly.

Below is a list of all the sections available on this topic. The next section (Part 7) consists of an article written by David Barnier, Attorney-at-Law, about what might happen if you don't prelim the proper entities.



Part 1 - Process your California 20-Day Preliminary Notice or lose out on your lien rights!
Part 2 - Researching and verifying preliminary notice information
Part 3 - Software can help you process preliminary notices super-quick! <-- No longer available
Part 4 - Outsourcing your preliminary notices
Part 5 - Processing preliminary notices using the form available here
Part 6 - Don't let a slip-up at the post office cause you to lose your rights
Part 7 - Mistaken Identity - by Attorney Dave Barnier...
Part 8 - Some common mistakes you MUST avoid !!
Part 9 - LienLawOnline is a valuable asset to add to your library of helpful sites



Thank you for visiting our site. I hope that this series of articles is helpful to you! I'm always happy to receive feedback, so please do send me a note if you have anything you'd like to tell me. Thank you!! :)

Diane

 

Free Gift - Practical Solutions, Higher Incomes, and Less Hassles! Click here (a separate window will open) to get the free gift I have for you at InformedContractors.com. Thank you!

Preliminary Notices Required by Law

Updated for July 2012 new mechanic's lien laws... In California, subcontractors (and now Direct Contractors - used to be known as GC's and also trade contractors who contract directly with an owner) are required by law to do the California 20-day preliminary notice! Get your instant download, re-usable form and detailed instructions on how to do preliminary notices today, right now, in less than 5 minutes!

 

HOME | WHO WE ARE | OUR FORMS DOWNLOAD YAHOO STORE | FORMS FAQ's | HONEST CUSTOMER OR DEADBEAT CHEAT?? | CONSTRUCTION SURETY BONDS CALIFORNIA | AIA FORMS | ARTICLES | JOB SITE SIGNS | DEDUCT HEALTH EXPENSES 100% | ESTIMATING HELP | FW DODGE REPORTS & PLAN ROOMS | FREE CONSTRUCTION MAGAZINES | INDUSTRY LINKS | NEWSLETTER | PRELIMINARY NOTICES | DOWNLOADABLE FILL 'EM IN EMPLOYER FORMS | EMPLOYMENT SCREENING BACKGROUND CHECKS | DEDUCT HEALTH EXPENSES 100% | PAYROLL SERVICES | US LEGAL FORMS | CONTACT US | GUEST BOOK | NEWSLETTER | SEARCH OUR SITE | NEW CONSTRUCTION WEBSITE | DISCLOSURE

By Diane Dennis



Any part or portion or section of this website may be copied or reproduced in any manner as long as I am given full credit and a working link back to this site. When using forms obtained from this site, please do not remove the copyright information at the bottom, unless and until you receive explicit written permission to do so.

Disclaimer: While every attempt has been and will be made to keep the information at this website accurate and up-to-date, we do not represent ourselves as experts. Even though we have used some and/or all of the forms and methods posted here, we do not guarantee that these forms and/or methods are acceptable for your situation(s). For specific legal questions and/or expert assistance we suggest that you contact an attorney.

Webmistress: Diane Forster-Dennis
fax 866-480-7105
cell 760-490-2557
(why I may not be able to answer the phone)
Copyright © 1999-2013
Monk and DBug, LLC
TheContractorsGroup.com
Diane Dennis Enterprises
All Rights Reserved, exclusive of U.S. Government Works

Please click here for our privacy policy